At this point, the council is still assessing jobs like this on a case by case basis. It is recommended that the following process be followed to avoid undue delays:
• At pre-construction meetings or the earlier inspections, the definition of minor variation needs to be communicated including the process for applying. It should also be agreed that variations would be presented to the inspector as early as possible to avoid building them up and providing them in lump sums.
• Minor variations must be assessed and approved before the work commences. In a lot of situations, the designer is asked to detail variations as soon as it has been identified yet the inspector does not know about it until weeks after this point. It would benefit all parties if the variation was communicated as the same time.
• In some cases, multiple minor variations can add up to a substantial change in the building. In these situations, the inspector may require the variations to be processed as a formal amendment. Discussions should be held to establish what work can be continued while this is processed. Council processors would then be alerted to the urgency of the case and process these accordingly.